Financial Policies & Procedures Manual

The University has a set of financial policies conforming to national guidelines and best practice which are reviewed and approved by the Governing Body. The University's procedures implement these policies. The main finanical policies and procedures are grouped here for easy reference and in a downloadable format.

The University's policies apply to all expenditure, irrespective of funding source. 

2. Purchasing

• Section 02 - Procurement Policy v5 (June 2024).pdfUpdated 04/07/2024
• Section 02 - Purchasing Procedures (Jul_2023).pdf  Updated 07/07/2023

3. Supplier Payments

• Section 03 - Credit Card Policy v1 (Jan 2021)

4. Treasury & Banking

• Section 04 -Treasury Policy v2.0 (Apr_2024).pdf  Updated 11/04/2024

5. Fixed Assets

• Section 05 - Fixed Assets Policy v3 (Mar_2024).pdf Updated 11/03/2024
• Section 05 - Heritage Asset Policy v1.1 (Jan 2021)

6. Fees & Debtors

• Section 06 - Debtors Policy v1.2 (Jan 2021)
• Section 06 - Fee Refund Policy v3 (Oct 2023).pdf  Updated 05/10/2023

7. Budget

• Section 07 - Budget Policy v1.2 (Jan 2021)

8. Payroll

• Section 08 - Staff Consultancy & Buyout Policy v1 (Apr 2021)
• Section 08 - Staff Consultancy Buyout Procedures v1.2 (Sep 2022).pdf
• Section 08 - Engaging Students for Paid Work Guidelines v1.1 (Nov 2022).pdf

9. Self Financing

• Section 09 - Accounting Policy for Government Grants Self-Financing Activities v1.1 (Jan 2021)

10. Travel & Expenses

• Section 10 - Travel Expenses Policy v1.2 (Jan 2021)
• Section 10 - Travel Procedures Regulations v1.1 (Dec 2021)

11. Hospitality

• Section 11 - Hospitality Policy v1.1 (Jan 2021)
• Section 11 - Hospitality (Staff Welfare) Procedures v1.2 (Sep 2022).pdf

12. EU Structural Funds

 

13. Mobile Phones

• Section 13 - Mobile Phone Policy v1.1 (Jan 2021)

 

 

Legacy Procedures & Processes (applicable to Cork only)

 

Supplier Payments (Currently Being Updated - Mar 2024)

• Section 03 - Payment Procedures & Processes (Mar 2013).pdf
• Section 03 - Profroma Invoices Process (Jun 2012).pdf

 

EU Structural Funds (ESF, ERDF) For Information

• Section 12 - ERDF Claim Process v2 (Sept 2015).pdf
• Section 12 - ERDF Procedures v7 (Sept 2015).pdf
• Logo Use - Information and communication guidelines 2014-2020 (Mar 2015).docx

 

Hire & Use of Facilities (Currently Being Reviewed)

• Section 16 - Hire & Use of Facilities Policy v1 (Jul 2017).pdf

UPDATED

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