MTU's VAT Number is  IE 3714786EH

If you are locked out of Agresso web or have forgotten your password, there is a reset password option on the logon screen.  If you are locked out you will need to wait between 15 and 30 minutes before attempting to login again. Please wait until after this time has expired if you need to reset your password.  

Since the introduction of PAYE Modernisation by Revenue, P60's (and P45's etc) are no longer issued.  Your tax record with Revenue is upadted after every payroll run.  You can access your tax record by logging onto My Account with Revenue.  

If you need your earnings for the year, you can download or print out your last payslip for the year, which provides the same information as your P60 did.  Payslips are available via Core Portal.

 

Expenses are claimed via the Payroll and Expenses office.  For more information on eligible expenses, allowances and the process to follow, please view the Travel and Expenses section of our website.

Expenses are paid weekly, directly into your nominated bank account.  The weekly payment run is generally completed on Tuesdays, with payments arriving in bank accounts on Wednesday or Thursday.

In general all goods and services procured by the university require a purchase order.  All goods and services provided to the university must reference a valid purchase order  (not a requisition number). All invoices received without a valid purchase order will be returned unpaid to the supplier.

The following services are the only exceptions that do not require a purchase order (if unsure, please contact the Purchasing Office)

• Membership / Licence / Subscription
• Utilities
• Project Transfers
• Club Travel
• Hospitality (not including hotel reservations for guests)
• Inter Company  - Subsidiaries (Services provided by Blackrock Castle, Rubicon Centre & Student Services Company)
• Courier Services (DHL, Fedex, UPS)
• Tickets / Conference Costs

Prompt Payment Interest

The universty is obliged to pay Prompt Payment on all invoices paid after 30 days under the Prompt Payment of Accounts Act 1997. The purpose of this is to have reasonable payment terms with our suppliers.

Prompt Payment is made up of:

1. Interest – A percentage of the invoice

2. Compensation Charge – A fix penalty fee is applied to payments made outside the 30 day credit terms as per invoice value:

Under €1,000 €40.00

Between €1,000 and €10,000 €70.00

Exceeding €10,000 €100.00

Common pitfalls:

• Routine Login would be encouraged on a daily basis for approval of invoices - perhaps download the app to allow for quicker and easier approvals

• Anything exceeding the 30 day limit due to external issues requires an email sent to accountspayable@mtu.ie in order to avoid prompt payment being applied.

• Requisition stage – please ensure that the correct subaccounts are given at requisition stage. Changes to subaccounts after receipt of invoice cause delays and possible prompt payment.

• Club Travel invoices can be paid in advance of the trip.

• Where you are unsure about approving an invoice for a reason e.g. you’ve seen it before, or are getting error messages, give us a call as opposed to leaving or rejecting the invoice so is can be resolved quickly.

• Monthly reports will have a separate line for prompt payment for all Departments to monitor.

• Quarterly prompt payment reports are given to the finance committee of governing body

 

• Annual leave – Substitutes should be organised prior to annual leave.

1. Self-service substitute under options on agresso online

2. Email accountspayable@mtu.ie with your dates and alternative approver’s name.

 

It is a common misconception that Prompt Payment Interest is calculated on the invoice date but in fact it is calculated on the date stamp on the invoice, ie the date that invoice was received by accounts payable.

Requests for access to various finance system must be made via on online form.

You will need to be specific in your request and should include your Department or Cost centre codes as necessary.

Systems include: Agresso, Citrix, ETR, Shared Finance Folders, One Advanced

index.cfm/page/system-access

 

 

 

Monthly paid staff  are paid on teh last workign day of the month

Weekly paid staff are paid on Thursdays.

 

December arragments

These were vary by date year on on year, but in general, monthly paid staff are paid earlier (usualy before Christmas) for December

Weekly paid staff will have a number fo weeks paid together in early/mid December, witha final weekly payment towards the end of the year.

These arragments are to facilitate processing eth year end and upadting the system for the new staff year, whihc need to be conpleted before the Christmas break.  Notice is issue to staff in advance of specifci deatils

The University has a Registered Charity Number(RCN) with the Charities Regulator.

RCN: 20200629

A link to the Charities Register is below:

https://www.charitiesregulator.ie/en/information-for-the-public/search-the-register-of-charities/charity-detail?srchstr=munster%20technological&regid=20206029 

Many applications for grants and other submissions request teh university's legal status and/or company registration number.  The following information may be useful:

• Legal Name: Munster Technological University
• Legal Entity: Statutory Body
• Company Registration: Not Applicable.

Where further information is required, the following can be copied into the form:

Munster Technological University (MTU) was established by Ministerial Order under Section 36 of the Technological Universities Act 2018 (Number 3 of 2018) and Statutory Instrument (Number 568 of 2020) on the appointed day of 1st January 2021.

Certain State Bodies will request confirmation that the unveristy's tax affairs are in order and will look for either:

(a) a copy of our Tax Clearance Certificate

(b) our Tax Reference Number and Access Code to verify tax clearance.

Applicant Name:  Munster Technological University

Applicant Tax Reference Number: 3714786EH

Access Number: 854942