Travel & Expenses
Cost incurred by staff (and in some instances students) on official business are either paid or reimbursed by the University, provided that the costs are eligible and approved by the appropriate budget holder or manager.
These include motor allowances where necessary, subsistence allowances for absences longer than 5, 10 and 24 hours hours depending on the distance from work and refunds for vouched/receipted expenditure, including parking fees, books etc.
The policy and procedures set out who needs to approve your expenses and what expenses are eligible. If however you have any queries, please do not hesitate to contact us in advance of any purchase or travel to verify.
Staff
All domestic travel must be submitted online using Core Portal. Foreign travel should be submitted on Form T01 in advance, to allow for ETR booking to be authorised. For foreign travel all flights must be book via the ETR online booking tool.
Students
Student registered for Core Portal (ie. those that receive a recurring payment via payroll or scholarships) shoud following the same process as staff. Student that are claiming expense on a one-off or irregular basis will not have a Core Portal account and should submit Travel Claims on Form T01 and Refunds on Form T02. Once approved, these should be sent to expenses@mtu.ie for processing.
Further Information
Further information on Policy & Procedures, Motor Travel Rates & Distance Chart , Subsistance Rates, Foreign Travel, ETR Bookings, Travel Insurance and Using the onlien Expense Portal are available from the menue on the left had side of the page
Queries to Caroline at expenses@mtu.ie
