Travel & Expenses Policy

The Travel & Expenses policy should be read in conjunction with the Travel Procedures and Regulations.  These set out the basis of travel and expense claims, authorisation and eligibility.  Most of the regulations are based on Circular letters, and revenue guidelines.

• Section 10 - Travel Expenses Policy v1.2 (Jan 2021).pdf
• Section 10 - Travel Procedures Regulations v1.1 (Dec 2021)

Use of Motor Vehicles & Insurance

Persons using their private motor vehicle for university business, require prior approval and should confirm that they have sufficent insurance cover in place and are strongly advised to check with their insurer that they are covered.   Approval is via Core Portal

• Registering a Car for Business Travel

Hospitality Policy
 

The main points to note are that hospitality is provided to external persons, invoices or receipts should name who was present and what organisation they represented.  Events likely to cost more than €1,000 require prior written approval from the relevant Executive member (an email will suffice) and this should accompany the claim or invoice.  Full details are below.

• Section 11 - Hospitality Policy v1.1 (Jan 2021).pdf
• Section 11 - Hospitality Procedures v3 (Dec 2018)

If you have any queries, please contact expenses@mtu.ie and they can provide clarification.