Policy & Procedures

Travel & Expenses Policy


The Travel & Expenses policy should be read in conjunction with the Travel Procedures and Regulations.  These set out the basis of travel and expense claims, authorisation and eligibility.  Most of the regulations are based on Circular letters, and revenue guidelines.

Use of Motor Vehicles & Insurance

Persons using their private motor vehicle for university business, require prior approval and should confirm that they have sufficent insurance cover in place and are stongly advised to check with their insurer that they are covered.   Apprvoal is via Core Portal

Hospitality Policy

The main points to note are that hospitality is provided to external persons, invoices or receipts should name who was present and what organisation they represented.  Events likely to cost more than €1,000 require prior written approval from the relevant Executive member (an email will suffice) and this should accompany the claim or invoice.  Full details are below.

If you have any queries, please contact expenses@mtu.ie and they can provide clarirification.


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