The Purchasing Office manages all procurement for the Institute.  It ensures that the Institute is compliant with National and EU guidelines for procurement and through its policies and procedure ensures that the Institute achieves value for money.

Purchase Order Requirement

In general all goods and service procured by the Institute require a purchase order.  From 1st of September 2015 all goods and services provided to CIT must reference  a valid purchase order  (not a requisition number). All invoices received without a valid purchase order will be returned unpaid to the supplier. The following services are the only exceptions that do not require a purchase order (if unsure, please contact the Purchasing Office)

• Membership / Licence / Subscription
• Buses
• Taxis
• Labour Costs e.g. Air Conditioning Maintenance
• Miscellaneous- Once Off orders
• Utilities
• Tourism Dept
• Project Transfers
• Club Travel
• Hospitality (not including hotel reservations for guests)
• Inter Company  - Subsidiaries (Services provided by Blackrock Castle or The Rubicon Centre)
• Courier Services (DHL, Fedex, UPS)
• Phototcopier – Meter Reading
• Tickets / Conference Costs

Conference Fees

If you have a conference fee to be paid in advance, that will be linked to a travel claim.  The invoice or details of the fee must be accompanied by your signed Leave of Absence Form and sent to the Expenses Office who will arrange payments of same.

Contact The Purchasing Office.

Related Documents

• OGP Procurement Guidelines 2017.pdf
• Public Procurement Guidelines - Competitive Process 2010.pdf
• Section 02 - Procurement Policy v8 (Apr 2018).pdf
• Section 02 - Purchasing Procedures Sept 2012 (SIGNED).pdf