Requisitioning / PO Process

Requisitioning  / PO Process

30 May, 2022

The Finance Office has recently completed work on a new module on its finance system which will further integrate the ordering process across all locations in Cork and Kerry.

A pilot project has commenced and it is expected that all Departments and Users will move to 'web requisitioning by the end of the summer.  So, what will change?

For users in locations in Cork, the paper requisition books are being phased out and instead users will log onto Agresso Web and input their requisition.  This will allow for attaching quotations and other documentation. 

For users in locations in Kerry the PO entry screen will be replaced with the Web requisition screen, so this is less of a change.

Approval is done via workflow within Agresso and centralised checks will be performed by a purchasing group to ensure compliance, accuracy of coding and value for money.  Once approved the PO will be issued to the supplier and the requisitioner will also receive a copy by email automatically.  Users will also be able to review and check their  requsitions and clone them for repeat orders.

An additional feature that is being added is a 'Product Catalogue'.  This will allow user select common tendered items, such as stationary, toners, laptops and accessories etc from a list to auto complete their  requsition.

Training material and support will be provided.

This project is part of our plan to make more services available digitally to the end user (supporting remote working) and consolidates our integration work to date.

 

© 2022 | Munster Technological University