Core System

Staff no longer have to use Core Portal to claim foreign travel.  Foreign claims will be processed by our expenses office staff using the pdf form (T01) and the processed claims will be available to view on your Core Portal account. All other domestic travel and refunds continue to use Core Portal.  The reason for this change is that following feedback from staff, the system for foreign travel was found to be very confusing and ultimately much slower in processing claims.

Foreign Travel

Staff undertaking foreign travel require prior approval from their line manager. This approval is completed on Form T01 with an estimate of the costs of the trip. The form should include:

• Dates, location, purpose of travel
• Correct cost centre and approver's signature
• Estimated cost of flights,subsistence etc. (check subsistence rates by country) To determine correct length of subsistence, count date/time you departed home until date/time you arrived back.
• Send completed form to: expenses@mtu.ie  (Note: flights will not be booked unless the expenses office have a copy of this form)
• When you return from your trip you can then update this form and forward it to expenses@mtu.ie with copies of rececipts  (scanned copies are acceptable). Please ensure it includes the correct cost centre and fresh approver's signature.

Flights & ETR

The Unviersity's policy provides that all air fares are booked via our tender travel agent, Club Travel, using the Electroninc Travel Request (ETR) system.  If you have not used the system before, you will need to complete a travel profile form, so you can logon to the ETR System.  All active staff in Cork and Kerry who had an existing record with Club Travel have been imported in the MTU version of the ETR. 

Flights booked in any other manner will not be refunded, without prior written consent of the Expenses Office. 

A guide to using the ETR is available here or you can contact us on expenses@mtu.ie if you have any queries